Seasonal Light Installation and Maintenance

REQUEST FOR QUOTATIONS

SPECIFICATIONS OF GOODS AND SCOPE OF SERVICES

The City of Surrey (the “City”) manages a citywide Seasonal Light Program. The Contractor will be regularly engaged with providing seasonal light installation/removal and maintenance services for the City (the “Service”).

The seasonal light program includes:
(a) Street-pole mounted features and string lights;
(b) String lights on street trees;
(c) String lights and features in City parks.

The City reserves the right upon consultation with the Contractor, to establish or change the days of Service, hours of Service, plans, locations of light features and string lights or other methods of Service delivery.

The City will make all decisions to any question which may arise as to the quality or acceptability of work performed, as to the manner of performance and rate of progress of the work and all questions which arise as to the interpretation of the specifications.

The Contractor is to be available at all reasonable times to report and confer with City staff with respect to seasonal light Service. The Contractor will designate an individual to serve as the primary point of contact for the Service. Contractor, or designate should respond to City Service requests within two (2) business days. In the event of a problem or potential problem that could impact the quality or level of Service, the Contractor is to notify the City within one (1) business day.

All Services performed by the Contractor and their personnel are to be done to the satisfaction of the City.

All seasonal light feature locations have required electrical receptacles installed. In limited cases due to changing street pole assets or other damage, some installation of electric receptacles, fuses, and other preparation work and maintenance may be required.

ADDENDA

If the City determines that an amendment is required to this RFQ, the City Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca and the City Website at www.surrey.ca (collectively, the “Websites”), and upon posting, any addenda will form part of this RFQ. It is the responsibility of Contractors to check the Websites for addenda. The only way this RFQ may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor. By delivery of a Quotation, the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this RFQ should be directed in writing to purchasing@surrey.ca