Corporate Reports
Learn about decisions made by the City by reading through Corporate Reports from Mayor and Council and other committees.
Council & Committee Corporate Reports
Council Minutes describe the decisions that were made by Council, but Corporate Reports detail the reasoning and recommendations that are carefully considered.
You can find Corporate Reports for:
- Regular Council
- Regular Council Land Use
- Council-In-Committee
- Finance Committee
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Corporate Reports Search
To view notices, agendas and public hearing items for tonight's City Council Meeting, visit the Council Meetings page.
R254: Expense Policy for Council Members - Amendments
The purpose of this report is to provide Council with a proposed update to the “Approvals Required” section and the “Accommodation, Miscellaneous Reimbursable Expenses and Per Diem Allowance” section of the Council Expense Policy. This policy relates to expenditures incurred by Council members when representing the City, while engaging in City business by attending meetings, conferences, or conventions, including costs for accommodation, registration, transportation, communication, per diem and any other associated expenses incurred during those engagements. The updated rates for Per-Diem Allowances are based on the Consumer Price Index (“CPI”) increases from 2017 to 2024, as produced by BC Stats using information from Statistics Canada.Regular Council Corporate ReportR255: Expense Policy for Employee and Other Authorized Persons - Amendments
The purpose of this report is to seek the approval of Council to update the Employee Expense Policy. This policy relates to expenditures incurred by City staff when representing the City, while engaging in City business by attending meetings, conferences, or conventions, including costs for accommodation, registration, transportation, per diem and any other associated expensesincurred during those engagements. The updated rates are based on the Consumer Price Index (“CPI”) increases from 2016 to 2024, as produced by BC Stats using information from Statistics Canada.Regular Council Corporate Report
R256: Increase Scope of Work for Contract No. 1220‐030‐2016‐007 Cloverdale Sport & Ice Complex – Architectural Design and Construction Administration Services
The purpose of this report is to obtain Council approval to increase the expenditure authorization limit on Contract No. 1220-030-2016-007 with TKA+RDH for the architectural design and construction administration services related to delivery of the Cloverdale Sport & Ice Complex (the “Project”).Regular Council Corporate ReportR257: Development Inquiry Assistant Official Release & Enhancements
The intent of this report is to inform Council about the official launch of the Development Inquiry Assistant, an Artificial Intelligence-powered chatbot designed to provide citizens with instant, accurate, and user-friendly answers to their questions about permitting requirements and development opportunities.Regular Council Corporate ReportR258: City Grants Policy – Proposed Amendments
The intent of this report is to seek approval from Council to update the Policy on City Grants.Regular Council Corporate ReportR259: Council Indemnity and Benefits Market Review
In accordance with Council Policy No. D-36 Council Indemnity and Benefits (the "Policy") (attached to this report as Appendix "I"), the City has conducted a market review of the Council indemnity structure and benefits. The purpose of this report is to inform Council of its findings and staff’s recommendations.Regular Council Corporate ReportR260: Surrey Housing Data Update – 2024 Interim Housing Needs Report
The purpose of this Corporate Report is to update Council on Surrey’s long-term housing needs and outline actions taken since the approval of the 2022 Housing Needs Report (the “2022 HNR”). This 2024 Interim Report meets the Provincial requirement for completion by January 1, 2025.Regular Council Corporate ReportR261: Award of Contract No. 1220-020-2024-006 for North Surrey Recreation Centre Demolition
The purpose of this report is to obtain Council approval to award Contract No. 1220-020-2024-006 (the “Contract”) to Division 2 Contracting Ltd. for the North Surrey Recreation Centre Demolition (“the Project”) as described in this report.Regular Council Corporate ReportR262: Award of Contract No. 1220-040-2024-087 for the City of Surrey - Operations Building Tenant Improvement
The purpose of this report is to obtain Council approval to award Contract No. 1220-040-2024-087 (the “Contract”) to Willow Spring Construction (BC) Ltd. for the City of Surrey – Operations Building Tenant Improvement (“the Project”) as described in this report.Regular Council Corporate ReportR263: Development Approval Process Improvement Task Force Update and Modified Terms of Reference
The intent of this report is to provide Council with an update on the work of the Development Approval Process Improvement Task Force and request Council’s endorsement of a modified Terms of Reference (Appendix “I”) that will allow the work of the Development Approval Process Improvement Task Force to extend into 2025.Regular Council Corporate ReportR264: Award of Contract No. 4824-029-11 74 Avenue Utilities & Road Improvements Package
The intent of this report is to seek Council’s approval to award Contract No. 4824-029-11 to Arsalan Construction Ltd. for the 74 Avenue storm and sanitary utilities.Regular Council Corporate ReportR265: South Campbell Heights Local Area Plan – Stage 2 Final Report
The intent of this report is to seek Council approval of the Stage 2 South Campbell Heights Local Area Plan (the “Plan”). The Plan includes a land use framework, urban design guidelines, transportation network, natural asset management strategy, engineering servicing strategies, and a financing strategy for the delivery of infrastructure and community amenities.Regular Council Corporate ReportR239: Amendment to the Partnering Agreement and License and Operating Agreement with the Association of Neighbourhood Houses of BC for Childcare at Don Christian Recreation Centre
The purpose of this report is to obtain Council’s approval to amend the existing Partnering Agreement and License and Operating Agreement with Alexandra Neighbourhood House to expand their operation of childcare services from 16 multi-age spaces to incorporate an additional 24 spaces for children aged 3-5 at Don Christian Recreation Centre.Regular Council Corporate ReportR240: Recommended Public Art for Cloverdale Sport & Ice Complex
The purpose of this report is to obtain Council approval to proceed with the implementation of artwork designs by John Patkau and Babak Golkar at the Cloverdale Sport & Ice Complex.Regular Council Corporate ReportR241: Focus Newton Action Plan – 2024 Update
The purpose of this report is to provide Council with information related to the implementation of the Focus Newton Action Plan (the “Action Plan”).Regular Council Corporate ReportR242: Renewal of Adobe Licensing for Provision of Software
This report seeks Council approval for renewal of licensing agreements with Adobe Inc. (“Adobe”) for the provision of software, and related services and support for a term of three years.Regular Council Corporate ReportR243: Award of Contract No. 1220-040-2024-034 for the Surrey Sport and Leisure Play Space and Multipurpose Room Renovation, to Accommodate Childcare Space
The purpose of this report is to obtain Council approval to award Contract No. 1220-040-2024-034 (the “Contract”) to Enduro Construction Ltd. for the Surrey Sport and Leisure Play Space and Multipurpose Room Renovation (“the Project”) as described in this report.Regular Council Corporate ReportR244: 2025 Staff Inclusion Calendar
The purpose of this report is to provide Council with information on cultural and community events and awareness days to be recognized as outlined in the 2025 Staff Inclusion Calendar (the “Calendar”), attached to this report as Appendix “I”.Regular Council Corporate ReportR245: Early Excavation for Multi-Family Housing: Pilot Program
The intent of this report is to seek Council’s support to facilitate quicker construction of new housing by enabling larger multi-family development projects to commence excavation in advance of receiving final adoption of the rezoning and an issued development permit.Regular Council Corporate ReportR246: Updates to Land Use Designations for South Newton, King George Corridor, and Fleetwood Town Centre Plans
The intent of this report is to propose updated land use plan designations for three plan areas that will better reflect current market conditions and reduce the need for reoccurring plan amendments. Updates to the South Newton and King George Corridor Plans would respond to initiatives identified in the City’s Housing Accelerator Fund Action Plan. Proposed text amendments to the Fleetwood Town Centre Plan would align the Urban Residential designation with recent provincial housing legislation.Regular Council Corporate ReportR247: Proposed City Centre Office and Density Bonus Policy Amendments
The intent of this report is to seek Council’s endorsement in principle for proposed changes to the City’s policies related to office development in the Central Business District, along with related density bonus policies that apply more generally to high-density development, in order to respond to changing market conditions and new Provincial legislation.Regular Council Corporate ReportR248: Award of Contract No. 5523-001-21 District Energy Distribution Piping Expansion
The intent of this report is to seek Council’s approval to award Contract No. 5523-001-21 to Clearway Construction Inc. for the District Energy Distribution Piping System Expansion.Regular Council Corporate ReportR249: Licence Agreement with Rogers Communications Canada Inc. for Use of Road Allowances
The intent of this report is to obtain Council’s approval to execute a Licence Agreement with Rogers Communications Canada Inc. (“Rogers”) to install, operate and maintain telecommunications infrastructure within road allowances.Regular Council Corporate ReportR250: 72 Avenue Corridor Public Engagement and Project Design
The intent of this report is to inform Council of the public engagement undertaken for the 72 Avenue corridor and to obtain approval to proceed with design and/or tendering of the various road segments, including the design of the 72 Avenue extension from 152 Street to Highway 15 (“Segment two”), along with procurement for pre-loading in multiple phases.Regular Council Corporate ReportR251: Amendment to the Coordinated Works Agreement with BC Hydro 32 Avenue Road Improvements from 184 Street to 188 Street
The purpose of this report is to seek Council’s approval for the execution of an Amendment to the existing Agreement with the British Columbia Hydro and Power Authority (“BC Hydro”) to increase the scope of work requested by BC Hydro for the duct work being undertaken as part of the 32 Avenue Improvements from 184 Street to 188 Street project.Regular Council Corporate ReportR223: Proposed Text Amendments to Surrey Zoning By-law, 1993, No. 12000
The intent of this report is to obtain Council approval of proposed housekeeping and text amendments to Surrey Zoning By-law, 1993, No. 12000, as amended, as part of continuous improvement efforts to increase efficiency of the development process by clarifying zoning regulations and ensuring consistency with policies and regulations.Regular Council Corporate ReportR224: 196 Street Station Neighbourhood Concept Plan Initiation
The intent of this report is to seek Council authorization to develop a new Neighbourhood Concept Plan for an area of East Cloverdale along the boundary of the City of Surrey and Township of Langley. This plan will focus on supporting the Surrey Langley SkyTrain Project by supporting transit-oriented development and related infrastructure and amenities.Regular Council Corporate ReportR225: 2025 Budget – Engagement Process and Results
The intent of this report is to inform Council of the 2025 Budget Engagement process and Engagement results.Regular Council Corporate ReportR226: City’s Surrey Accessibility Leadership Team (“SALT”): 2024 Annual Update
The purpose of this report is to update Council on the progress of the Surrey Accessibility Leadership Team (“SALT”) in response to the Accessible British Columbia Act and the City’s development of an Accessibility Action Plan (“AAP”).Regular Council Corporate ReportR227: 2025 Community Works Fund Program Stream Update
The purpose of this report is to obtain a Council resolution to approve the allocation of the 2025 Community Works Fund for the proposed projects outlined in this report.Regular Council Corporate ReportR228: Award of Contract No. 4722-001-11 Drainage and Sanitary Improvements Package
The intent of this report is to seek Council’s approval to award Contract No. 4722-001-11 to Clearway Construction Inc. for the Drainage and Sanitary Improvements Package.Regular Council Corporate ReportR229: Recycle BC Contract Agreement - 2024 to 2030
The purpose of this report is to seek Council’s approval to enter into a five-year agreement with Recycle BC, which includes new financial incentive rates for the collection of recyclables from single-family households and multi-family buildings.Regular Council Corporate ReportR230: Award of Consultant Agreement No. 1724-021-11 Green Timbers SkyTrain Station Supportive Works
The intent of this report is to seek Council’s approval to award Contract No. 1724-021-11 to B.A. Blacktop Infrastructure Inc. for the Green Timbers SkyTrain Station supportive works which includes cycling facilities on 140 Street and SkyTrain Park and Ride at Green Timbers Way.Regular Council Corporate ReportR231: Snow and Ice Operations - Winter Maintenance Preparedness
The intent of this report is to provide information regarding the City’s annual preparedness for winter maintenance operations for the upcoming 2024/2025 winter season.Regular Council Corporate ReportR232: Award of Contract No. 1724-030-21 North Surrey Recreation Centre Demolition-Electrical Utility Relocation
The intent of this report is to seek Council’s approval to award Contract No. 1724-030-11 to Mainland Energy Works Inc. for the North Surrey Recreation Centre Demolition Electrical Utility Relocation.Regular Council Corporate ReportR233: Launch of the Multi-Family and Complex Building Permitting Portal
The intent of this report is to inform Council of the November 19, 2024 launch of the Multi-Family and Complex Building Permit Portal.Regular Council Corporate ReportR234: Introduction of Development and Permit Approvals Targets
The intent of this report is to propose Development and Permit Approval Targets aimed at reducing approval timelines by a minimum of 30%, and to provide Council with an overview of the land development approval process key improvement areas, including the impact of deficiencies on these target timelines.Regular Council Corporate ReportR235: Proposed Zoning By-law Amendments for Temporary Real Estate Sales Centres
The intent of this report is to seek Council approval for proposed text amendments to Surrey Zoning By-law, 1993, No. 12000. The amendments would allow temporary real estate sales centre buildings in all zones for a specified duration and under certain conditions, and to delegate minor variances for these uses to a delegated official.Regular Council Corporate ReportR236: Surrey City Development Corporation – 2024 Annual General Meeting
The purpose of this report is to have Council, on behalf of the City of Surrey as the sole shareholder of SCDC, address matters related to the 2024 AGM for SCDC, which is scheduled for December 5, 2024, at 4:00 pm and to approve these items in accordance with the Business Corporations Act.Regular Council Corporate ReportR237: Amendments to Surrey Zoning By-law, 1993, No. 12000 and Surrey Official Community Plan Bylaw, 2013, No. 18020 to Streamline Development and Permitting Processes
The intent of this report is to seek Council approval to close and file prior amending bylaws relating to Surrey Zoning By-law, 1993, No. 12000, as amended and Surrey Official Community Plan Bylaw, 2013, No. 18020 and bring forward new bylaw amendments to Part 1 – Definitions, Part 7A – Streamside Protection, and Part 5 – Off-Street Parking and Loading/Unloading of Surrey Zoning By-law, 1993, No. 12000, as amended, as well as the Sensitive Ecosystems Development Permit Section of the Surrey Official Community Plan Bylaw, 2013, No. 18020. These new amendments support streamlining the City’s development and permitting processes, enhance the supply and affordability of housing in Surrey, and further align City bylaws with Provincial housing legislation.Included in this report is a proposal to require an additional five-metre streamside setback on Class A and Class A/O natural and large ravine streams beyond the Provincial required setback, at the recommendation of the City’s Development Approval and Process Improvement Task Force, and in response to feedback received from the public on previously proposed streamside setback bylaw changes.Regular Council Corporate Report
R238: Lease Agreements with Surrey Police Board
The purpose of this report is to seek Council’s approval of the disposition of ten City-owned properties to the SPB as part of the City’s transition to a municipal police force.Regular Council Corporate ReportR208: Cloverdale Business Improvement Area Renewal
The purpose of this report is to obtain Council approval for the renewal of the CBIA for a three-year term from April 1, 2025 to March 31, 2028 by means of the Council Initiative process, and to authorize staff to take all necessary measures to bring forward Bylaw No. 21452.Regular Council Corporate ReportR209: Quarterly Financial Report - Third Quarter - 2024
The purpose of this report is to provide Council with an update on the City’s financial activity for the first three quarters of 2024 and to compare this activity relative to the 2024 Financial Plan.Regular Council Corporate ReportR210: Transition from Single-Family Residential Zones to Small-Scale Multi-Unit Housing Zones for In-stream Development Applications - Sixth Batch
The intent of this report is to facilitate alignment of in-stream rezoning and development variance permit applications with the new Small-Scale Multi-Unit Housing zoning bylaw requirements mandated by provincial legislation and as adopted by the City on July 8, 2024 to allow in-stream application processes to proceed under the zoning currently in effect.Regular Council Corporate ReportR211: Fraser Valley Inter-Municipal Business License Program
The purpose of this report is to obtain Council approval to enter into an Inter-Municipal Business License Scheme agreement with the Village of Harrison Hot Springs as participating municipality.Regular Council Corporate ReportR212: Expanding the Metro West Inter-Municipal Business Licence to Include Home Health Care Professionals and Services
The purpose of this report is to obtain Council approval to include health care professionals and services providing in-home care as businesses eligible for the Metro West Inter-Municipal Business Licence Bylaw, to increase the annual fee from $250 to $300, and to enter into a new Inter-Municipal Business Licence Scheme agreement on January 1, 2025.Regular Council Corporate ReportR213: Award of Contract No. 1220-040-2024-045 for Tenant Improvements of Bridgeview Childcare Centre
The purpose of this report is to obtain Council approval to award Contract No. 1220-040-2024-045 (the “Contract”) to Hilson Construction Ltd. for the Bridgeview Childcare Centre (“the Project”) as described in this report.Regular Council Corporate ReportR214: Surrey Municipal and Regional District Tax Renewal, 2025-2030
The intent of this report is to seek Council authorization for all activities required to renew the Surrey Municipal and Regional District Tax (“MRDT”) for a period of five years from 2025-2030.Regular Council Corporate ReportR215: Grandview Heights Area #5 – Neighbourhood Concept Planning
The intent of this report is to seek Council authorization to initiate technical background studies in advance of the preparation of a Neighbourhood Concept Plan process for Grandview Heights Area #5.Regular Council Corporate ReportR216: Results of the Request for Expressions of Interest No. 1220-050-2024-013 Cannabis Retail
The intent of this report is to inform Council of the successful applicants to the Request for Expressions of Interest No. 1220-050-2024-013 for Cannabis Retail.Regular Council Corporate ReportSearch tips: If you are having trouble finding something, try broadening your search. Remove the category filter or year filter or try using fewer keywords. You can also try a more generic keyword or different word.
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