Surrey Sports and Leisure Complex HVAC Optimization, Mechanical

REQUEST FOR QUOTATIONS

DESCRIPTION OF SCOPE OF WORK

The Work covered under this project consists of the furnishing of all superintendence, overhead, labour, materials, tools, equipment, insurance, fuel, transportation and all things necessary for and incidental to the satisfactory performance and completion of construction and renovation of Surrey Sports and Leisure Complex HVAC Optimization, Mechanical, located at 16555 Fraser Highway #110, Surrey, British Columbia (the “Place of Work”) in strict accordance with the Specifications and accompanying Drawings and subject to all terms and conditions of the Contract.

The Surrey Sports and Leisure Centre is a multipurpose facility comprising of several pools (50m Olympic Sized Pool, Leisure Pool, Whirlpool and Tots Pool), 10,000sq/ft weight room, 2,000sq/ft fitness studio, three arenas and office spaces. Avalon Mechanical, along with their team of consultants have designed detailed drawings and specifications aimed at enhancing operational energy efficiencies and increased seasonal comfort for all end users. This project will implement the necessary modifications required to meet our goals.

Mechanical upgrades including installation of a new fluid cooler, new cooling coils in existing AHUs, new electric duct heater, heat exchanger replacements/expansions, pump replacements, and various controls upgrades. Electrical upgrades as required to support the new mechanical equipment.

INFORMATION MEETING:

An information meeting will be hosted by the City Representative to discuss the City’s requirements under this RFQ (the “Information Meeting”). While attendance is at the discretion of Contractors, Contractors who do not attend will be deemed to have attended the Information Meeting and to have received all of the information given at the Information Meeting.

At the time of issuance of this RFQ a meeting has been scheduled as follows:
Date: April 11, 2025
Time: 10:30am
Location: 16555 Fraser Highway #100, Surrey, B.C., V4N 0E9
Meet in: Aquatic Foyer

It is possible that some questions raised, and information provided during the Information Meeting may be the only source of critical information essential to prepare and submit a successful Quotation. Contractors are responsible to ensure they are fully informed and have a clear understanding of the requirements.
Contractors are to examine the site prior to submitting a Quotation to fully acquaint themselves with all existing conditions reasonably inferable from examination of the site and its surroundings and the RFQ and to make allowance for such conditions in the Quotation. By submitting a Quotation, a Contractor represents that it has examined the site fully as to all conditions, contingencies, risks and circumstances, local or otherwise, which might influence or affect the performance of the Work.

Note: No minutes of the Information Meeting will be provided

The Contractor is responsible for any fees incurred as a result of the Information Meeting.

ADDENDA

If the City determines that an amendment is required to this RFQ, the City Representative will issue a written addendum by posting it on the BC Bid website at www.bcbid.gov.bc.ca and the City website at www.surrey.ca (collectively, the “Websites”), and upon posting, any addenda will form a part of this RFQ. It is the responsibility of Contractors to check the Websites for addenda. The only way this RFQ may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor. By delivery of a Quotation the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this RFQ should be directed in writing to purchasing@surrey.ca.