South Surrey Arena Lighting Upgrade

REQUEST FOR QUOTATIONS

SCOPE OF WORK

The scope of Work covered under this project consists of the furnishing of all superintendence, overhead, skilled labour, materials, tools, equipment, insurance, fuel, transportation and all things necessary for and incidental to the satisfactory performance and completion of the South Surrey Arena Lighting Upgrade, located at 2199 - 148 Street, Surrey, British Columbia (the “Place of Work’) in strict accordance with the Specifications and accompanying Drawings and subject to all terms and conditions of the Contract.

The Work consists of but is not necessarily limited to the following:

• demolish existing lighting features and controls;
• install new lighting features in existing circuits
• provide new wireless lighting control system;
• testing and commissioning of new system; and
• provide end user training on new equipment.

INFORMATION MEETING 

An information meeting will be hosted by the City Representative to discuss the City’s requirements under this RFQ (the “Information Meeting”). While attendance is at the discretion of Contractors, Contractors who do not attend will be deemed to have attended the Information Meeting and to have received all of the information given at the Information Meeting.

At the time of issuance of this RFQ a meeting has been scheduled as follows:
Date: Tuesday, April 11th, 2023
Time: 10:00am
Location: 2199 - 148 Street Surrey, BC, V4A 8L5

It is possible that some questions raised, and information provided during the Information Meeting may be the only source of critical information essential to prepare and submit a successful Quotation. Contractors are responsible to ensure they are fully informed and have a clear understanding of the requirements.

Contractors are to examine the site prior to submitting a Quotation to fully acquaint themselves with all existing conditions reasonably inferable from examination of the site and its surroundings and the RFQ and to make allowance for such conditions in the Quotation. By submitting a Quotation, a Contractor represents that it has examined the site fully as to all conditions, contingencies, risks and circumstances, local or otherwise, which might influence or affect the performance of the Work.

Note: No minutes of the information meeting and site tour will be provided

The Contractor is responsible for parking fees, if applicable.

ADDENDA

If the City determines that an amendment is required to this RFQ, the City Representative will issue a written addendum by posting it on the BC Bid website at www.bcbid.gov.bc.ca and the City website at www.surrey.ca (collectively, the “Websites”), and upon posting, any addenda will form a part of this RFQ. It is the responsibility of Contractors to check the Websites for addenda. The only way this RFQ may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor. By delivery of a Quotation the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this RFQ should be directed in writing to purchasing@surrey.ca