Maintenance of Traffic Signals, Demand Work, and Maintenance of Roadway Poles

REQUEST FOR PROPOSALS

SPECIFICATIONS OF GOODS AND SCOPE SERVICES

The Contractor will supply the Goods and perform all Services required to provide Maintenance of Traffic Signals, Demand Work and Maintenance of Roadway Poles City’s traffic signals, as described and required by this schedule A and as otherwise expressly required by this Agreement, including:

(a) Maintenance of Traffic Signals and Maintenance of Roadway Poles. Maintenance of Traffic Signals and Maintenance of Roadway Poles includes the provision of all labour, Goods and Services, material, equipment, transportation, and other services to effectively maintain all aspects of the City’s traffic signals, streetlights and roadway poles as set out in Schedules A-1 and A-3 (the “City Infrastructure”).
(b) Demand Work: Demand Work includes the provision of all labour, Goods and Services, material, equipment, supply of/and install of replacement inventory items as set out in Schedule A-2. The Contractor will also be required to respond and perform on Demand repairs as well as emergency repair service calls.

All work is to be completed in accordance with associated codes and specifications in addition to the requirements listed within Schedules A-1 through A-3.

The Contractor is responsible for all pricing and all other arrangements with all subcontractors as required. Contractor is to ensure all personnel have relevant and necessary qualifications, and experience.

The Contractor agrees to accept all traffic signals, streetlights and roadway poles in their present condition. There will be no allowance for any pre-maintenance work.

INFORMATION MEETING

An information meeting may be hosted by the City Representative to discuss the City’s requirements under this RFP (the “Information Meeting”). While attendance is at the discretion of Proponents, Proponents who do not attend will be deemed to have attended the Information Meeting and to have received all the information given at the Information Meeting. At the time of issuance of this RFP a meeting has been scheduled as follows:

When: October 26, 2023
Where: Video/Phone Conference – Microsoft Teams Meeting
Time: 9:00 a.m., local time

Proponents interested in participating in this Information Meeting should email their request to purchasing@surrey.ca on or before October 25, 2023.

ADDENDA

If the City determines that an amendment is required to this RFP, the City Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca and the City website at www.surrey.ca (collectively, the “ Websites”), and upon posting, any addenda will form part of this RFP. It is the responsibility of Proponents to check the Websites for addenda. The only way this RFP may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFP or may be relied upon by any Proponent. By delivery of a Proposal, Proponent is deemed to have received, accepted, and understood the entire RFP, including any and all addenda.

All inquiries related to this RFP should be directed in writing to purchasing@surrey.ca