Janitorial and Custodial Maintenance Services - Surrey Libraries

Request for Quotations

PURPOSE

The City of Surrey (the “City”) is seeking Quotations from experienced and qualified janitorial companies that employ environmentally preferable “green” practices and use environmentally preferable products in the performance of the Services to meet the janitorial and custodial maintenance needs of the Surrey Libraries.

SCOPE OF SERVICES

The Contractor will provide all labour, equipment, tools, materials, supervision, and other items and services necessary to perform the Services as described herein. The required objective is to maintain all the sites in such a manner that the facility provides a clean, healthy and safe work environment for City staff and visitors.

The scope of the Services may include, but not limited to:

1. Maintain trash / garbage collection throughout the facility;
2. Floor and stairway/staircase cleaning and maintenance;
3. Washroom cleaning and servicing of dispensers;
4. Cleaning of walls, ceilings and doors;
5. Cleaning and disinfecting hard surfaces;
6. Carpet, drape and upholstery cleaning;
7. Interior glass cleaning throughout [no smears, fingerprints, etc.;
8. Interior elevator and vestibules; and
9. Interior and exterior doorway entrance floor surface.

INFORMATION MEETING

At the time of issuance of this RFQ, a Site Visit has been scheduled as follows:

Date: December 14, 2020
Time: 10:00am

Where:

• Package A – Newton Library, located at 13795 – 70th Avenue
• Package B – Strawberry Hill Library, located at 7399 – 122nd Street
• Package C – Guildford Library, located at 15105-105th Avenue

Additional Site Visit will be hosted as follows - *per Addendum No.1:

Date: December 23, 2020
Time: 9:00am – 11:30am

Where:

• Package A – Newton Library, located at 13795 – 70th Avenue
• Package B – Strawberry Hill Library, located at 7399 – 122nd Street
• Package C – Guildford Library, located at 15105-105th Avenue

Additional Site Visit will be hosted as follows - *per Addendum No.3:

Date: January 15, 2021
Time: 9:00am – 1:00pm

Where:

• Package A – Newton Library, located at 13795 – 70th Avenue
• Package B – Strawberry Hill Library, located at 7399 – 122nd Street
• Package C – Guildford Library, located at 15105-105th Avenue

Site Visit is by appointment only. Contractors who wish to attend the Site Visit should confirm their attendance by email to: purchasing@surrey.ca. The City prefers one (1) representative from each company. The Contractor should complete and submit an Enhanced Screening for Contractors Form as supplied within RFQ document and email to purchasing@surrey.ca.

While attendance is at the discretion of Contractors, Contractors who do not attend will be deemed to have attended the Site Visit and to have received all of the information given at the Site Visit.

ADDENDA

If the City determines that an amendment is required to this RFQ, the City’s Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca (the “BC Bid Website”) and the City Website at www.surrey.ca (the “City Website”) that will form a part of this RFQ. It is the responsibility of Contractor to check the BC Bid Website and the City Website for addenda. The only way this RFQ may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor. By delivery of a Quotation, the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this RFQ should be directed in writing to the contact person named above.