Janitorial and Custodial Maintenance Services - South Surrey CRS Offsite Locations

REQUEST FOR QUOTATIONS

ADDENDUM No. 1

ADDENDUM No. 2 - Additional Site Visit:

ADDITIONAL SITE VISIT
Additional Site Visit will be hosted as follows:

Date: Monday, March 21, 2022
Where: Sunnyside Hall, located at 1845 – 154 Street, Surrey, B.C.
Remaining locations to visit to be announced at Sunnyside Hall.
Time: 1:30-3:30 p.m. (PST)
Reminder:
Contractors participating in this Site Visit must wear masks and maintain social distancing at all times.

ADDENDUM No. 3

INTRODUCTION
The City of Surrey (the “City”) invites contractors to provide a quotation on the form attached as Schedule B – Form of Quotation to Attachment 1 – Agreement – Goods and Services (the “Quotation”) for the supply of the goods and services described in Schedule A – Specifications of Goods and Scope of Services to Attachment 1 – Agreement – Goods and Services (the “Goods and Services”).  The description of the Goods and Services sets out the minimum requirements of the City.  A person that submits a Quotation (the “Contractor”) should prepare a Quotation that meets the minimum requirements, and may as it may choose, in addition, also include goods, services or terms that exceed the minimum requirements. 

SPECIFICATIONS OF GOODS AND SCOPE OF SERVICES
The City’s “Green Cleaning” Program was implemented September 1, 2009, to ensure that cleaning products used in all areas of its facilities are non-toxic, are biodegradable and help preserve and protect the environment, and reduce waste, while maintaining high quality cleaning, particularly in the restrooms and shower environments.  The Contractor should, therefore, ensure that cleaning products and agents are certified “Green Clean” in keeping with standards set forth by the City’s “Green Cleaning” program.

The City has taken steps to improve the janitorial cleaning requirements and scope of services for the South Surrey CRS facilities.  During the on-going COVID-19 pandemic the facilities may require enhanced cleaning services as part of the regular cleaning task services.  This will include vigilant and frequent cleaning and disinfecting of high touch surfaces on workplaces and public areas to prevent the spread of the virus.  

The Contractor will provide janitorial and custodial maintenance services, which include regular and project specific cleaning tasks as specified in Schedules A through A-4 (the “Services”).  All Services must be performed to the complete satisfaction of the City.

The description of the services and deliverables will include, but not limited to the following:

• Regular Cleaning Task Services (including Daytime Services);
• Project Services Cleaning Task Services; and may also include; and,
• Extra Work Services (as required).

Site Visit
A site visit may be hosted by the City Representative for the Contractors to examine the sites under this RFQ (the “Site Visit”) prior to submitting a Quotation.  There will be no information meeting to be held. The Contractors should fully acquaint themselves with all existing conditions reasonably inferable from examination of the site and its surroundings and the RFQ and to make allowance for such conditions in the Quotation.  By submitting a Quotation, a Quotation represents that it has examined the sites fully as to all conditions, contingencies, risks and circumstances, local or otherwise, which might influence or affect the performance of the services.

While attendance is at the discretion of Contractors, Contractors who do not attend will be deemed to have attended the Site Visit and to have received all of the information given at the Site Visit. 

At the time of issuance of this RFQ, site visits have been scheduled as follows:

Date:               March 8, 2022

Where:            Elgin Centre (Preschool), located at 3530 144 Street, Surrey

Location Start:

1. Elgin Centre (Preschool), located at 3530 144 Street, Surrey
2. Meridian Centre (Preschool), located at 2040 - 150 Street, Surrey                  
3. Kwomais Lodge & Sanford Hall, located at 1367 -128 Street, Surrey
4. Elgin Hall 14250 Crescent Road, Surrey          
5. Sunnyside Hall 1845 - 154 Street, Surrey

Time:           from 10:00 a.m.

NOTE:          Contractors participating in this Site Visit must wear masks and maintain social distancing at all times. 

ADDENDA
If the City determines that an amendment is required to this RFQ, the City Representative will issue a written addendum by posting it on the BC Bid website at www.bcbid.gov.bc.ca and the City website at www.surrey.ca (collectively, the “Websites”), and upon posting, any addenda will form a part of this RFQ. It is the responsibility of Contractors to check the Websites for addenda. The only way this RFQ may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor. By delivery of a Quotation the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this RFQ should be directed in writing to the contact person named above.