Engineering Inspection of Flood Box Installations

REQUEST FOR PROPOSALS

SPECIFICATIONS OF GOODS AND SCOPE OF SERVICES

The Consultant will provide the following services in accordance with the information provided within this Terms of Reference document:
• Overall project management;
• Contract administration and resident field services.

PROJECT DESCRIPTION

With the dissolution of the Surrey Dyking District, the City of Surrey assumed their operation and maintenance responsibilities as of Jan 1 2013. Part of these responsibilities are dyke and floodbox inspections. Throughout 2013, the flood boxes were inspected, and the condition of these assets was documented.

With this condition assessment completed, the City worked with a design consultant to establish a typical / standard design and construction program. This Project represents the replacement of the remaining floodbox inventory identified from the 2013 flood box and subsequent inspections.

PROJECT MANAGEMENT AND GENERAL INSTRUCTION

Actively and diligently progress leading to the work timely completion of the project.
Review and update the project schedule on a monthly basis.
Schedule bi-weekly progress review meetings with the City, and prepare and distribute meeting minutes. It is recommended that applications such as Skype, Lync or Teleconferencing be utilized to minimize travel time and costs.
Prepare and submit monthly invoices including progress status reports identifying previously invoiced, current invoice, total to date and projected amounts, versus budget on a task by task or project area basis. Consultant shall not exceed budget nor proceed with any scope change without prior written approval from the City.

ADDENDA

If the City determines that an amendment is required to this RFP, the City Representative will issue a written addendum by posting it on the BC Bid website at www.bcbid.gov.bc.ca and the City website at www.surrey.ca (collectively, the “Websites”), and upon posting, any addenda will form part of this RFP. It is the responsibility of Proponents to check the Websites for addenda. The only way this RFP may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or
modify the terms of this RFP or may be relied upon by any Proponent. By delivery of a Proposal the Proponent is deemed to have received, accepted and understood the entire RFP, including any and all addenda.

All inquiries related to this RFP should be directed in writing to the contact person named above.