Cloverdale Fairgrounds Shannon Hall Boiler Replacement

REQUEST FOR QUOTATIONS

INTRODUCTION
The City of Surrey (the “City”) invites contractors to provide a quotation on the form attached as Schedule C (the “Quotation”) for the supply of the goods (if any) and services described in Schedule A (the “Work”).  The description of the Work sets out the minimum requirements of the City.  A person that submits a Quotation (the “Contractor”) should prepare a Quotation that meets the minimum requirements, and may as it may choose, in addition, also include goods, services or terms that exceed the minimum requirements.

DESCRIPTION OF SCOPE OF WORK
The Work covered under this project consists of the furnishing of all superintendence, overhead, labour, materials, tools, equipment, insurance, fuel, transportation and all things necessary for and incidental to the satisfactory performance and completion of the supply and installation of a new boiler and the removal and disposal of the existing boiler located at Cloverdale Fairgrounds – Shannon Hall, 6050 – 176 Street, Surrey, British Columbia, V3S 4E7 (the “Place of Work”) in strict accordance with the Specifications and accompanying Drawings and subject to all terms and conditions of the Contract. Boiler replacement must be accomplished by entering existing doorways only (no entry through walls or roof openings).

The work to be done shall include the provision of all design, specifications, labour, materials, tools and equipment as well as the application of competent knowledge of construction, whether or not directly specified or shown on the plans, required for the installation, testing and commissioning of the complete boiler system. The Contractor is to remove and dispose of the existing boiler system.  Civic facilities reserve the right to keep any controls/parts from existing boiler (to be removed by a Civic Facilities representative).

INFORMATION MEETING
An information meeting will be hosted by the City Representative to discuss the City’s requirements under this RFQ (the “Information Meeting”).  While attendance is at the discretion of Contractors, Contractors who do not attend will be deemed to have attended the Information Meeting and to have received all of the information given at the Information Meeting. At the time of issuance of this RFQ a meeting has been scheduled as follows:

Date:               February 3, 2022

Time:               10.00 a.m.

Location:         Cloverdale Fairgrounds – Shannon Hall, 6050 – 176 Street,
                       Surrey, British Columbia, V3S 4E7

Note: Each person attending the Information Meeting is required to complete a Covid-19 Prework Contractor Orientation Checklist (see Attachment 4). Please send the completed checklist on or before February 3, 2022, to purchasing@surrey.ca.

ADDENDA
If the City determines that an amendment is required to this RFQ, the City Representative will issue a written addendum by posting it on the BC Bid website at www.bcbid.gov.bc.ca and the City website at www.surrey.ca (collectively, the “Websites”), and upon posting, any addenda will form a part of this RFQ. It is the responsibility of Contractors to check the Websites for addenda. The only way this RFQ may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor. By delivery of a Quotation the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this RFQ should be directed in writing to the contact person named above.