Supply of Branded Promotional Merchandise

REQUEST FOR PROPOSALS

SCOPE OF WORK / SPECIFICATIONS

Surrey Police Service (SPS) is seeking one or more qualified suppliers who can supply a wide variety of branded promotional merchandise/giveaway items for marketing, promotional and recognition purposes, on an as and when required basis, either directly or through its subcontractors/suppliers. The type and variety of the merchandise will be as selected by SPS from time to time.

Scope. The Services include:
(a) supplying branded promotional merchandise/giveaway items as required by SPS from time to time(the “Goods”), (the type and variety of which will be as selected by SPS), such as apparel, accessories and novelty items, to promote SPS, policing and public safety initiatives, recruiting efforts, marketing campaigns and/or special events, charitable causes, and for staff appreciation and recognition, and public acknowledgements;
(b) product design, manufacture and/or sourcing consulting services, on an as and when required basis;
(c) maintaining a small inventory of core products frequently purchased by SPS to ensure delivery within 15 business days of order placement, which “core products” will be as established by SPS from time to time throughout the contract term;
(d) providing regular reports, at least quarterly, to SPS identifying items ordered, amounts billed and any other data and information reasonably requested by SPS with respect to the reporting period. The general format and contents of the reports will be established between the Proponent and SPS.
(e) providing and maintaining an encrypted vendor-hosted online ordering system customized for, and accessible only by, SPS that is able to process corporate requisitions/orders and enables invoicing directly to the applicable cost centre(s).

ADDENDA

Addenda will be posted to: www.bcbid.gov.bc.ca and www.surrey.ca . If SPS delivered this RFP directly to Proponents, SPS may deliver addenda directly to those Proponents.

All inquiries related to this RFP should be directed in writing to the contact person named above