Provision of Orthophoto Imagery Services

REQUEST FOR PROPOSALS

INTRODUCTION

The City of Surrey (the “City”) and the Corporation of the Township of Langley (the “Township”) request Proposals from a highly qualified firms for the acquisition, development, and delivery of updated Orthophoto Imagery for 2021.

The successful Proponent should provide everything needed to meet all the requirements including, without limitation, any and all labour, materials, equipment, tools, supplies, and transportation to faithfully perform and provide the Services.

Optional multi-year contract

The City and the Township may, at its sole discretion request for the option to extend the Goods and Services every alternating year, starting in 2021 (i.e. 2023, 2025, etc.). The City and the Township anticipate to achieve additional cost savings and economy of scale if a multi-year contract could be secured for the provision of the Goods the Services.

SCOPE OF SERVICES

Prices are to include all labour, materials, equipment, transportation, and any other costs for the performance of the performance of Services as described in this RFP.

The successful Proponent will be responsible for the establishment of survey control, aerial photo data acquisition, data processing, orthorectification and related technical services necessary for the completion of the project.

The following mandatory specifications are to be adhered to. Imagery must:
(a) be acquired between March 22 and April 30, 2021;
(b) cover the area delineated by extent shapefiles (roughly 520 square km for the City and 320 square km for the Township);
(c) be geo-referenced to NAD 83 UTM Zone 10 (CSRS 4.0.0BC.1.GVRD 2005-04-05);
(d) be in colour;
(e) have a pixel resolution of 7.5cm or better;
(f) be free of edge-matching issues such as shifts, smears, colour or contrast inconsistencies, etc.;
(g) be devoid of unsightly reflections (pools, metallic buildings, etc.);
(h) minimize effect of building lean;
(i) have properly rectified bridges, overpasses, and tall buildings;
(j) be clear enough to easily identify catch basins in City and Township roadways;
(k) be delivered in a series of non-compressed TIF format files, each less than 1GB in size; and
(l) horizontal accuracy within 20cm.

ADDENDA

If the City determines that an amendment is required to this RFP, the City Representative will issue a written addendum by posting it on the BC Bid website at www.bcbid.gov.bc.ca and the City website at www.surrey.ca (collectively, the “Websites”), and upon posting, any addenda will form part of this RFP. It is the responsibility of Proponents to check the Websites for addenda. The only way this RFP may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFP or may be relied upon by any Proponent. By delivery of a Proposal the Proponent is deemed to have received, accepted and understood the entire RFP, including any and all addenda.

All inquiries related to this RFP should be directed in writing to the contact person named above.