Overhead Doors Preventative Maintenance

REQUEST FOR QUOTATIONS

The City of Surrey (the “City”) is seeking qualified Contractors to provide maintenance services on all the City’s overhead doors and overhead security gates for all equipment listed in Schedule A-1.

BACKGROUND
There are approximately 275 overhead doors in 53 City buildings. About half of these doors are electrical and the others are manual. There is an operational need to keep the overhead doors working effectively in all areas, especially in emergency response areas such as the Fire Halls and the SPS headquarters.

To ensure reliable, ongoing functionality of these doors, the City wishes to engage a Contractor to provide semi-annual preventative maintenance of all overhead doors and overhead security gates on an ongoing basis according to the terms of this RFQ. The first service should be scheduled for the spring, in March or April. The second service should be six months from the first visit in the fall; September or October. Detailed reports on the services provided and any deficiencies are to be sent to the City of Surrey’s contract administrator.

SCOPE OF SERVICES
The Contractor should furnish everything needed to perform the requirements of this contract including without limitation all labour, supervision, tools, materials, equipment, transportation, permits, licenses, and supervision to maintain and repair, and make alterations to these doors. This also includes and is not limited to all locking devices, hinges, handles, brackets, rollers and associated electrical and electronic parts (i.e. drives, motors, remotes, sensors, etc.) for electric doors.

INFORMATION MEETING
An information meeting will be hosted by the City Representative to discuss the City’s requirements under this RFQ (the “Information Meeting”). While attendance is at the discretion of Contractors, Contractors who do not attend will be deemed to have attended the Information Meeting and to have received all of the information given at the Information Meeting. At the time of issuance of this RFQ a meeting has been scheduled as follows:

Date:           Tuesday, April 1, 2025
                    10:00AM, local time
Location:    Surrey Operations Centre, entrance lobby
                    6651 – 148th Street, Surrey, BC


ADDENDA
If the City determines that an amendment is required to this RFQ, the City Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca and the City Website at www.surrey.ca (collectively, the “Websites”), and upon posting, any addenda will form part of this RFQ. It is the responsibility of Contractors to check the Websites for addenda. The only way this RFQ may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor. By delivery of a Quotation, the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this RFQ should be directed in writing to purchasing@surrey.ca.