Chiller Preventative Maintenance Services

REQUEST FOR QUOTATIONS

SCOPE OF SERVICES

The City of Surrey (the “City”) is seeking Contractors for the provision of everything required including all skilled labour, tools, materials, equipment for an all-inclusive Chiller Preventative Maintenance Services and any other requirements on all equipment listed in Schedule A-1 and scheduled visits for all equipment listed in Schedule A-2.

The Contractor will provide preventive maintenance that will include everything required to maintain the chiller units in good working order as well as regular maintenance. The Services to include all labour, supervision, materials, tools, equipment, repairs, parts and replacement of any failed components.

INFORMATION MEETING AND SITE VISITS

An information meeting will be hosted by the City Representative to discuss the City’s requirements under this RFQ (the “Information Meeting”). While attendance is at the discretion of Contractors, Contractors who do not attend will be deemed to have attended the Information Meeting and to have received all of the information given at the Information Meeting.

At the time of issuance of this RFQ a meeting has been scheduled as follows:

Date: April 14, 2025
Time: 10:00 a.m. local time (Please arrive 10 minutes before this scheduled time)
Location: City of Surrey, Operations Centre
Meet at the lobby
6651 - 148 Street
Surrey, B.C., V3S 3C7

It is possible that some questions raised, and information provided during the Information Meeting may be the only source of critical information essential to prepare and submit a successful Quotation. Contractors are responsible to ensure they are fully informed and have a clear understanding of the requirements.

Contractors are to examine the site prior to submitting a Quotation to fully acquaint themselves with all existing conditions reasonably inferable from examination of the site and its surroundings and the RFQ and to make allowance for such conditions in the Quotation. By submitting a Quotation, a Contractor represents that it has examined the site fully as to all conditions, contingencies, risks and circumstances, local or otherwise, which might influence or affect the performance of the Work.

Note: No minutes of the information meeting and site tour will be provided

ADDENDA

If the City determines that an amendment is required to this RFQ, the City Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca and the City Website at www.surrey.ca (collectively, the “Websites”), and upon posting, any addenda will form part of this RFQ. It is the responsibility of Contractors to check the Websites for addenda. The only way this RFQ may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor. By delivery of a Quotation, the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this RFQ should be directed in writing to purchasing@surrey.ca.