Applicant Tracking System – Human Resources

Request For Proposals

Summary

The City of Surrey (the “City”) intends to issue a competitive solicitation for the provision of an Applicant Tracking System (the “Services”) to be used by the Human Resources (HR) department as further described in the City’s competitive solicitation documents. This solution will need to interact and co-exist with the existing HR and business systems as well as meet all the applicant tracking requirements for internal and external applicants.

Participation Requirement

In consideration of the City issuing a competitive solicitation to the Proponent and the City potentially disclosing confidential information to the Proponent related to and/or for purposes of the competitive solicitation Proponents are required to complete the City’s attached Confidentiality Agreement [Schedule 1].  This Schedule 1 must be executed by a signatory with the authority to bind each member of the Proponent's team, and for clarity such signatory may be different than the Proponent’s representative(s).

For ease of completion and processing, Schedule 1 is available as a separate PDF document. Please ensure you have read and understand this Schedule 1, prior to completing and submitting Schedule 1.

Invitation and Schedule 1 - Confidentiality Agreement document for download:
Schedule 1 - Confidentiality Agreement (.pdf)

RFP documents will only be provided to those who have submitted the executed Schedule 1

Closing Time and Address for Delivery

The Confidentiality Agreement must be submitted in the form attached as Schedule 1 – Confidentiality Agreement.

The Proponent may submit Schedule 1 either by email or in a hard copy, as follows:

(a)          Email

If the Proponent chooses to submit by email, the Proponent should submit Schedule 1 – Confidentiality Agreement electronically in a single PDF file which must be delivered to the City by email at:  purchasing@surrey.ca

on or before the following date and time:

Time:  3:00 p.m., local time
Date:  November 14, 2019

(the “Closing Time”) [For the purpose of this notice only]

PDF emailed submissions are preferred and the City will confirm receipt of emails.  A Proponent bears all risk that the City’s computer equipment functions properly so that the Schedule 1 – Confidentiality Agreement is received on time.

(b)          Hard Copy

If the Proponent chooses NOT to submit by email, the Proponent should submit the original Schedule 1 – Confidentiality Agreement which must be delivered to the City at the office of:

Name:                 Richard D. Oppelt, Manager, Procurement Services

Address:             Surrey City Hall
                            Finance Department – Procurement Services Section
                            Reception Counter – 5^th Floor West
                            13450 – 104^th Avenue, Surrey, B.C., V3T 1V8, Canada

on or before the Closing Time.

All Inquiries related to this RFP should be directed in writing to the person named below