Architectural Design Services for Sports Box and Practice Field Overhead Cover

Request for Expressions of Interest and Statements of Qualifications

The City of Surrey (the “City”) invites qualified Respondents to submit a response to this request for expressions of interest and statements of qualifications (RFEOI/SOQ) to prequalify as consultants for architectural services. 

Purpose

Many of the outdoor sports played in the lower mainland occur in the winter months when continuous rainfall makes playing and practice conditions very difficult.  The City is interested in examining the possibility of providing overhead rain protection at our existing outdoor lacrosse boxes and artificial turf field areas.  This approach is seen as a way to extend the functionality of the City’s outdoor athletic facilities.

Currently, the City is not aware of an affordable and attractive design solution for overhead protection for large outdoor spaces.  Initially, the City intends to provide overhead cover on one existing lacrosse box and one artificial turf practice area.  Depending on the affordability and functionality of these first two prototypes, additional projects may occur.

Preferred Qualifications

The consultant team is expected to be led by an Architectural firm supported by Structural, Electrical, Mechanical, Geotechnical and Civil Engineers.  A Quantity Surveyor cost consultant is highly recommended.

Scope of Services

The scope of the field and sports box overhead cover project includes:              

• Preliminary sketches and ideas for discussion with City staff and stakeholders/users;
• Schematic design of an overhead, weather protection structure;
• Preparation for and presentation at one public meeting/open house and one formal City committee meeting
• Detailed design drawings as required to facilitate construction.  This may include fabrication details and shop drawings for non-traditional approaches to the provision of an overhead cover.
• The preparation of both preliminary and final construction estimates;
• Professional services associated with both Development Permit and Building Permit requirements.

RFEOI/SOQ Document for download: 
Architectural Design Services for Sports Box and Practice Field Overhead Cover (.pdf)

Addendum No. 1 (.pdf)
Issue Date:  August 28, 2017

Addenda
If the City determines that an amendment is required to this RFEOI/SOQ, the City Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca (the “BC Bid Website”) and the City Website at www.surrey.ca (the “City Website”) that will form part of this RFEOI/SOQ.  It is the responsibility of Respondents to check the BC Bid Website and the City Website for addenda. The only way this RFEOI/SOQ may be added to, or amended in any way, is by a formal written addendum.  No other communication, whether written or oral, from any person will affect or modify the terms of this RFEOI/SOQ or may be relied upon by any Respondent. By delivery of a Submission, Respondent is deemed to have received, accepted and understood the entire RFEOI/SOQ including, any and all addenda.

All inquiries related to this RFEOI/SOQ should be directed by email, to the person named below.