Consulting Services - Synthetic Turf Field and Parking Expansion Design, Tendering and Contract Administration

Number:

1220-030-2011-045

Title:

Consulting Services - Synthetic Turf Field and Parking Expansion Design, Tendering and Contract Administration

Description:

The City of Surrey is seeking proposals for consulting services.  The Consultant will provide the Services set out in this Schedule A for the period commencing on Monday December 12, 2011 with tendering the construction of the works herein by the end of March 2012. By accepting this work, the consultant is also committing to perform contract administration duties through the period of construction to be finalized by the contractor selected to construct the works after that date (the "Term").

RATIONALE AND VISION
It is envisioned that this project will result in the completion of one new lit and fenced synthetic turf field with covered players benches as well as an expansion of paved surface parking in the City of Surrey’s Newton Athletic Park. The parking expansion component comes on the heels of a parking and traffic flow study that was completed by Bunt & Associates Engineering (BC) Ltd. in 2009 that identified the need to deliver more parking capacity in the park or in close proximity to the athletic facilities such an expansion would serve.

SITE
Newton Athletic Park is located on 128th Street between 73rd Avenue and 75th Avenue with single and multi family to the north and south and a BC Hydro transmission corridor to the west. Newton Athletic Park currently has a two storey field house, one ball diamond, eight tennis courts, five mini soccer fields, five natural turf fields, three synthetic turf fields, one all-weather gravel field, and various other amenities. The existing all-weather gravel field known as Field #3, is to be decommissioned and the new synthetic turf field to take its place.

The entire park also has a network of pathways that make up an ad-hoc walking loop that is heavily used on a daily basis. This loop passes around two edges of the Field #3 site as well as along the length of the proposed area of parking expansion. Temporary detours through those stretches of the loop as well as the design of safe crossings of the loop for construction equipment and truck access (if required to cross the loop) have to be accounted for in the design.

Also of note is an adjacent construction project in the park that is underway in the north east corner of the park. The City has removed three ball diamonds and is essentially finished replacing them with two additional natural turf fields and an overlapping cricket pitch. Any remaining need to access that site for construction clean up (if at all) will come through the north end of the proposed parking expansion and should be taken into account accordingly.

RFP document for download (pdf.):
RFP - Consulting Services - Synthetic Turf Field and Parking Expansion Design, Tendering and Contract Administration

Form of Proposal (Word Format):
Schedule C

To view/print the Bunt Engineering Report 2009 and the Newton Athletic Park Conceptual Master Plan, please go to the FTP link below, enter the logon and password when prompted, locate folder 1220-030-2011-045 and proceed.

ftp://ftp.surrey.ca/
Log on: pur
Password: welcome
To view this FTP site in Windows Explorer, click Page, and then Open FTP Site in Windows Explorer.

Addenda
If the City determines that an amendment is required to this RFP, the City Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca (the “BC Bid Website”) and the City Website at www.surrey.ca (the “City Website”) that will form part of this RFP. It is the responsibility of Proponents to check the BC Bid Website and the City Website for addenda. The only way this RFP may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFP or may be relied upon by any Proponent. By delivery of a Proposal, Proponent is deemed to have received, accepted and understood the entire RFP, including any and all addenda.

All inquiries related to this RFP should be directed in writing to the person named below.

Closing Date:

December 05, 2011 - 3:00 p.m.

Contact:

Kam Grewal, BBA, CMA
Acting Purchasing & AP Manager
Finance & Technology Department
Tel: (604) 590-7274 Fax: (604) 599-0956
Email: purchasing@surrey.ca

Status:

Awarded to:

 R.F Binnie & Associates Ltd.