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Community Event Hosting Application

Interested in hosting an event in Surrey? Here's what you need to know:

The City of Surrey’s Festival & Event Support Team (FEST) is at your service to provide guidance to make your event a success. Prior to an event being permitted, the FEST committee reviews the event application in detail to make sure it matches the primary characteristics of a special event and follows City bylaws before granting approval.

All events are subject to Special Events Bylaw No. 14731
If your event is occurring in a park space, the organizer will be subject to Parks Bylaw No. 13480

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  • 1. Check the Special Event Requirements expand
  • 1. Check the Special Event Requirements

    Special Event Requirements

    Before you get started filling out your application, check if your event:

    • Are open to all members of the public.
       
    • Inclusive in the design, promotion and delivery of the event.
       
    • The main purpose is the celebration or display of a specific theme.
       
    • May take place once a year or infrequently.
       
    • Have pre-determined opening and closing dates/times.
       
    • May pose a level of risk not normally expected with the use of the property (which must be mitigated through certain processes).
  • 2. Review Guidelines expand
  • 2. Review Guidelines

    When filling out the application form please consider the following:

    • All cost recoveries to the city, including RCMP presence if required, must be 100% in advance of your event date.
       
    • Your event may require temporary tent and electrical  permits.
       
    • If you are serving food or providing concession at your event you will require Temporary Food permits from the Fraser Health Authority.
       
    • The City of Surrey requires that the special event applicant and permit holder must maintain a minimum $5,000,000 public liability insurance naming the City of Surrey as an “additional insured party”.
       
    • The applicant must sign a form agreeing to indemnify and hold the City of Surrey harmless from and against any liability, loss, claims, demands, costs and expenses, including reasonable legal fees, occasioned wholly or in part by any negligence or acts of omissions related to the Special Event.
  • 3. Submit an Application expand
  • 3. Submit an Application

    The FEST Committee requires a minimum of 90 days' notice for an event application. For more complex events that would include road closures or traffic management plans, the FEST Committee requests a minimum 120 days' notice. Please make sure you have checked your event meets special events requirements and guidelines.

    Step 1: Fill out a FEST application form

    Step 2: Submit an event application to FEST@surrey.ca in as much detail as possible

    Step 3: Await feedback from the Festival and Event Support Team (FEST) Committee

    Step 4: Respond to each question from FEST Committee members

    Step 6: Receive conditional approval

    Step 5: Apply for and receive appropriate permits

    Step 7: Pay any applicable event fees and costs

    Step 8: Receive final event permit

    Step 9: Have a successful event that meets all FEST requirements
     

    Before you submit your application, double check that you have:

    • filled out the FEST application in its entirety.
    • included the necessary documentation regarding traffic plans if road access is required.
    • included the necessary documentation regarding security, first-aid, and parking.
    • provided the signed copies of the Hold Harmless Agreement and Certificate of Insurance.
    • reviewed the Fraser Health Authority permit process for temporary food service.
    • included your legal society or charity name with key contact information for individuals organizing the event.
    • reviewed the City of Surrey Building and/or Electrical Sections requirements to see if permits are required for staging, tenting, or electrical provision
  • 4. Waiting for Your Application expand
  • 4. Waiting for Your Application

    The FEST Committee meets monthly, and upon review of your application, you will receive follow up questions directly from committee members through your FEST Online account and/or conditional approvals. Once all the conditions have been met, and any fees have been paid, you will receive your final approval and permit.

  • 5. Pay for Your Permit expand
  • 5. Pay for Your Permit

    Payment Amount

    Depending on the scale and other permits required, your payment amount will vary. Once FEST reviews and approves your application, you will be sent an invoice listing the required payments.

    All cost recoveries to the city, including RCMP presence if required, must be 100% in advance of your event date.

    Accepted Payment

    Payments are accepted in-person at Surrey City Hall by cash, cheque or debit. Credit cards are not accepted.

    You can also mail a cheque to:

    Surrey City Hall
    Festival and Event Support Committee
    13450 - 104 Avenue Surrey, BC

     

For all general inquiries about hosting your community event in Surrey contact FEST@surrey.ca

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