Consultant Services – Arts Research & Review Services for the Parks, Recreation & Culture (PRC) 10-Year Strategic Plan

Number:

1220-030-2016-053

Consultant Services – Arts Research & Review Services for the Parks, Recreation & Culture (PRC) 10-Year Strategic Plan

Description

Request for Proposals

Purpose

The City of Surrey is seeking the services of a consultant to undertake a variety of arts services research and review. These services are ancillary to a broader strategic planning process, including a facility and services needs assessment and community engagement program, which support the development of a new Parks, Recreation and Culture Strategic Plan.

Project Objectives

The Proponent will research, assess and report back on the specific scope of Arts Service needs related to this project. Outcomes will support and contribute to the development of the new PRC Plan, and provide rationale to support new changes in service delivery and policy. The broad objective of this ancillary scope of work is to review the values, benefits and contributions of artists and arts organizations in Surrey, and to and report back on strategies and actions to increase their capacity to deliver these benefits.

INFORMATION MEETING

An information meeting will be hosted by the City Representative to discuss the City’s requirements under this RFP (the “Information Meeting”).  While attendance is at the discretion of Proponent, Proponents who do not attend will be deemed to have attended the Information Meeting and to have received all of the information given at the Information Meeting.  At the time of issuance of this RFP a meeting has been scheduled as follows:

When:              December 1, 2016
Where:             Meeting Room - 1E 30.06 Committee Room A, Surrey City Hall
Time:               1:00PM – 3:00PM

NOTE: This information meeting will be hosted to discuss the City’s requirements for the following RFPs. A joint information meeting reflects the commonalities between the scopes of services of these RFPs, and the opportunity for Proponents’ to submit proposals on any/all of the following:

1. Title:    Consultant Services – Needs Assessment Services for the Parks,
               Recreation & Culture (PRC) 10-Year Strategic Plan
                Reference No.:           1220-030-2016-051

2. Title:    Consultant Services – Arts Research & Review Services for the Parks,
               Recreation & Culture (PRC) 10-Year Strategic Plan
               Reference No.:           1220-030-2016-053

3. Title:    Consultant Services – Heritage Research & Review Services for the
               Parks, Recreation & Culture (PRC) 10-Year Strategic Plan
               Reference No.:           1220-030-2016-054

RFP document for download: 
Consultant Services – Arts Research & Review Services for the Parks, Recreation & Culture (PRC) 10-Year Strategic Plan (.pdf)
Schedule C - Form of Proposal (.doc)

Addenda
If the City determines that an amendment is required to this RFP, the City Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca (the “BC Bid Website”) and the City Website at www.surrey.ca (the “City Website”) that will form part of this RFP.  It is the responsibility of Proponents to check the BC Bid Website and the City Website for addenda.  The only way this RFP may be added to, or amended in any way, is by a formal written addendum.  No other communication, whether written or oral, from any person will affect or modify the terms of this RFP or may be relied upon by any Proponent. By delivery of a Proposal, Proponent is deemed to have received, accepted and understood the entire RFP, including any and all addenda.

All inquiries related to this RFP should be directed in writing to the person named below.

Closing Date:

December 15, 2016 - 3:00 p.m. local time

Contact:

Richard Oppelt
Purchasing Manager
Finance & Technology Department
Tel: (604) 590-7274
Email: purchasing@surrey.ca