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Janitorial Services for Semiahmoo and Ocean Park Libraries

Number:

1220-040-2016-045

Title:

Janitorial Services for Semiahmoo and Ocean Park Libraries

Description:

Request for Quotations

PURPOSE

The City seeks Quotations from experienced and qualified janitorial companies that employ environmentally preferable “green” practices and use environmentally preferable products as part of their janitorial services to meet the City’s janitorial and custodial maintenance requirements at the following locations:

  • Semiahmoo Library, 1815-152nd Street, Surrey, B.C.
  • Ocean Park Library, 12854-17th Avenue, Surrey, B.C.

The preferred janitorial and custodial maintenance services include regular and project specific cleaning tasks as specified in Schedules A through A5 (the “Services”).  These Services must be performed to the complete satisfaction of the City. Representatives of the Library will inspect all serviced areas and to provide direction, coordination and to ensure that work is completed to the satisfaction of the Library.

INFORMATION MEETING

An information meeting will be hosted by the City Representative to discuss the Library’s requirements under this RFQ (the “Information Meeting”).  While attendance is at the discretion of Contractors, Contractors who do not attend will be deemed to have attended the Information Meeting and to have received all of the information given at the Information Meeting. At the time of issuance of this RFQ a meeting has been scheduled as follows:

Date: Tuesday, November 15, 2016
Time: 1:30 p.m. – 3:30 p.m.
Location: (1) Semiahmoo Library, 1815-152nd Street, Surrey B.C.
Then to:   (2) Ocean Park Library, 12854-17th Avenue, Surrey, B.C.

It is possible that some questions raised and information provided during the Information Meeting may be the only source of critical information essential to prepare and submit a successful Quotation.  Contractors are responsible to ensure they are fully informed and have a clear understanding of the requirements.

Contractors are to examine the site prior to submitting a Quotation to fully acquaint themselves with all existing conditions reasonably inferable from examination of the site and its surroundings and the RFQ and to make allowance for such conditions in the Quotation.  By submitting a Quotation, a Contractor represents that it has examined the site fully as to all conditions, contingencies, risks and circumstances, local or otherwise, which might influence or affect the performance of the services.

Note:  No minutes of the information meeting and site tour will be provided.

The Contractor is responsible for parking fees, if applicable.

RFQ document for download:
Janitorial Services for Semiahmoo and Ocean Park Libraries (.pdf)
Schedule B - Form of Quotation (.doc)

Addenda
If the City determines that an amendment is required to this RFQ, the City’s Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca (the “BC Bid Website”) and the City Website at www.surrey.ca (the “City Website”) that will form a part of this RFQ.  It is the responsibility of Contractor to check the BC Bid Website and the City Website for addenda.  The only way this RFQ may be added to, or amended in any way, is by a formal written addendum.  No other communication, whether written or oral, from any person will affect or modify the terms of this RFP or may be relied upon by any Contractor.  By delivery of a Quotation, the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this Request for Quotation ("RFQ") should be directed in writing to the contact person named below.

Closing Date:

Prefer to receive Quotations on or before November 22, 2016.

Contact:

Richard D. Oppelt
Purchasing Manager
Finance & Technology Department
Tel: (604) 590-7274
Email: purchasing@surrey.ca

Status:

Awarded

Awarded to:

Clean For You Cleaning Services Ltd.

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